Hide exact values
Mask, remove, or replace specific values when an audience does not need to see them.
Security
Redaction and data minimization
Hide what an audience does not need while keeping the underlying record available to authorized reviewers. Polytrace supports field redaction, narrower shared outputs, sensitive-text scrubbing, and metadata stripping on shared files.
Highlights
Core capabilities
Reduce the level of detail
Turn exact dates, numbers, or identifiers into broader categories when that is enough for the task.
Scrub text and file metadata
Reduce what slips through free text or file metadata before something is shared.
Preserve the source for authorized review
The original record can remain available to the people who are allowed to inspect it.
Methods
Minimization methods
Mask or remove
Hide the value entirely or show only part of it.
Replace with a placeholder
Swap the original value for a safer label when the exact detail is not needed.
Generalize
Turn an exact date into a month or an exact amount into a range.
Scrub text patterns
Reduce common sensitive details such as emails, phone numbers, payment card patterns, Social Security numbers, and custom patterns.
Audiences
Audience examples
Internal reviewers
May need exact values and the original source record.
Outside counsel
May need a narrower record set with fewer direct identifiers.
Partners or customers
May only need the approved result view, not the underlying source.
01
How teams reduce exposure
Redaction and minimization work best when each audience sees only the detail it needs. Teams can mask or remove exact values, reduce the level of detail, strip file metadata, and still keep the original record available for authorized review.
That makes it easier to share useful information without exposing more than the workflow requires. Polytrace is designed to support internal reviewers, outside counsel, partners, and customers with different levels of detail from the same underlying record.
02
How Polytrace reduces exposure
Polytrace can hide a value, partially mask it, remove it from the shared output, replace it with a placeholder, or turn it into a broader category. An exact date can become a month. An exact amount can become a range. An identifier can be replaced with a stable code when a reviewer needs consistency without seeing the original value.
The same approach applies to free text and files. Teams can scrub common sensitive patterns from text and strip identifying metadata from shared files so a download does not reveal more than the visible view suggests.
03
How teams use it in practice
One workflow often serves multiple audiences. Internal reviewers may need exact values, outside counsel may need a narrower file set, and an external partner may only need the approved result table. Polytrace lets teams apply the right level of detail to each audience without changing the underlying source record.
That matters in legal review, healthcare, financial operations, investigations, and any workflow where sensitive data should travel only as far as the job requires.
04
What to test with a sample record
A sample-record review should confirm which fields can be hidden or generalized, how shared outputs change by audience, whether file metadata is stripped before delivery, and how the product records which redaction rule was applied.
Related pages
Go deeper from here
Use the closest product, workflow, or security page to continue the evaluation.
Search and organize records
See how teams find the right records first, then decide what should stay visible to each audience.
Open pageAccess controls
Review how Polytrace limits who can open sources, collections, shared results, and downloads.
Open pageHealthcare
See why healthcare teams need to limit exposure while still keeping records usable for review and follow-up.
Open pageFAQ
Common questions
Does redaction change the original source record?
No. The goal is to change what an audience sees in the output without silently rewriting the underlying source record.
Can different audiences see different levels of detail?
Yes. Polytrace can expose one level of detail for internal reviewers, a narrower view for outside counsel, and a still narrower result for external recipients.
What kinds of text can be scrubbed?
Teams can target common sensitive patterns such as email addresses, phone numbers, payment card patterns, Social Security numbers, and custom text patterns that matter for the workflow.
Can Polytrace strip metadata from shared files?
Yes. Polytrace can strip identifying metadata from shared files so the file itself does not reveal more than the approved output is meant to show.
Next step
See a redacted output next to the source record
The clearest review compares one source record, one internal view, and one external share side by side.